Administrative Assistant

The Administrative Assistant will provide support to Customers, Operations, Accounting Manager, Inventory & Records Administrator, Contracts Administrator, and other departments as needed.

Essential Functions

1. Answer Phones
2. Process/Distribute mail and shipments
3. Book airline travel and lodging for employees and others upon request
4. Maintain Company housing calendar
5. Clerical tasks as needed (faxing, copying, filing, scheduling, etc.)
6. Professionally represent the company to existing and future clients
7. Assist with general office duties
8. Maintain files on server
9. Issue company IDs and Certification cards
10. Keep office areas clean and stocked
11. Support with Tours
12. Assist with general facilities duties/office duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Accuracy
2. Professional, positive attitude
3. Resourcefulness
4. Computer literacy
5. Comfortable in Excel
6. Has basic accounting/administrative experience
7. Accounting experience a plus

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The office is located at an airport and can be noisy.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, an employee in this position must be able to occasionally lift inventory items weighing up to 50 pounds, climb ladders, or crouch.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. with after-hours availability for summertime travel bookings needs.

Required Education and Experience

• Experience with Microsoft Office and Windows operating system
• Experience in Excel
• Valid driver’s license

Preferred Education and Experience

• Experience in aviation industry
• Experience in logistics
• Experience in general administration and accounting

AAP/EEO Statement

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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